InSiteGovernment Property Portal

Privacy statement

This notice sets out how we, the Cabinet Office, will use your personal data for the operation of the InSite Property System, and your rights in relation to the personal data processed for this. It is made under Articles 13 and/or 14 of the General Data Protection Regulation (GDPR)

Who We Are

The data controller for your personal data under this statement is the Cabinet Office. The contact details for the data controller are:

Cabinet Office 70 Whitehall London, SW1A 2AS
0207 276 1234publiccorrespondence@cabinetoffice.gov.uk

We have appointed a Data Protection Officer (DPO) who has responsibility for advising us on our data protection obligations. You can contact the DPO at:

Data Protection Officer (DPO) Cabinet Office 70 Whitehall
dpo@cabinetoffice.gov.uk

What is InSite?

InSite is the central database of UK Government Civil Estate properties and land. It records the precise location of property, along with associated information such as landlord, lease details, and usage.

Users can locate and view individual properties, access and amend core property details, and interrogate the system to identify vacant space.

Your Personal Data

What is personal data?

Personal data is any information that tells us something about you. This could include details such as your name, contact information, and user ID.

What personal data do we collect?

  • Contact details (name, work email, telephone number, mobile number)
  • Organisation
  • User ID

The Purpose

Your personal data will be collected for the following reasons:

  • Control user access and facilitate secure sign-on.
  • Provide a central contact database for communication among InSite users.
  • Attribute data ownership and accountability for data inputted into InSite.

Legal Basis of Processing

The legal basis for processing your personal data is that it is necessary for the performance of a task carried out in the public interest and in the exercise of official authority vested in the Cabinet Office.

Recipients

We will share your personal data with:

  • IT system administrators and cloud hosting providers.
  • Other InSite users via the internal contact database.
  • InSite users within your organisation through property records access.
  • Websites linking to property records on InSite.

Retention

Personal data will be retained for as long as necessary for its intended purpose. The baseline retention period for records is 10 years.

Your Rights

You have the right to:

  • Request access to your personal data.
  • Request correction of inaccurate data.
  • Request erasure of your data under certain conditions.
  • Object to data processing for direct marketing.

If you wish to exercise any rights, contact insite.service@cabinetoffice.gov.uk.

International Transfers

Your data may be stored outside the EU and will receive appropriate protection through Model Contract Clauses.

Complaints

If you believe your data has been misused, you can contact the Information Commissioner's Office:

ICO, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
0303 123 1113casework@ico.org.uk